Welcome! We are so glad you have decided to delve further into our painting event as a unique fundraising opportunity. If your question is not addressed here, please do not hesitate to reach out.
Your guests will be invited to enjoy a relaxing evening of fun and creativity. At the start of the instructional period, we invite everyone into the artist workspace. Here, they will be greeted with a fully prepared mini-artist studio: easels, canvas boards, paint, brushes, water, napkins, and aprons. Music will be playing to set the mood for the evening and, if applicable, guests may purchase food and drinks from the venue throughout the event.
Our standard operation is a proven success, but each event is fully customizable to your needs to best serve your guests and your fundraising needs.
Q: How does an event work?
A: A standard event from the guest point of view is roughly 2 hours of painting, but we can also organize a “cocktail hour” with the venue, if you would prefer your guests tarrive early and mingle before the class begins. If the class starts at 7pm, guests will be painting from 7pm to 9pm, but you can welcome your guests to arrive earlier, say, 6pm, to enjoy the food and bar before the class begins. Should you wish to say a few words to your guests, this is best to do once everyone has been seated in the instruction area. When applicable, servers will be wandering the space throughout the evening to ensure guests have access to food and drink throughout the event time. Our instructor then walks your guests through a full painting process and each guest leaves with their own painting to take home and enjoy!
Guests will purchase tickets through Eventbrite, where you will be able to see how registration is going. When the event is over, we can provide you a copy of the registration list so that you may send out the appropriate thank you notes following the event. Once we have set up your event’s registration page, we will send you the link, as well as a JPG with the link, that you can send to your mailing list and post on your social media.
To ensure a successful fundraiser, we require 25 guests to confirm an event, and this number should be reached at least 2 weeks before the event date. If the event is unable to secure that minimum by the registration deadline, we can delay the event until 25 registrants are signed up. This will make sure that you have an impact on your fundraising goal. We currently max out at 60 guests per event.
Should your event prove popular, we can add a second class either in the same day, or the day before or after to accommodate numbers larger than 60.
Q: Who comes to the events?
A: You will want to invite your family, friends, supporters, followers, etc. Announce the event on twitter, Facebook, mailing list, etc. Traditionally, we are open to age 16 and older, but age limitations may be set by the individual venues. If the venue does not have an age restriction, our only restriction is that we can work with as young as 8 years old, with adult supervision.
We do not maintain a list of potential guests to invite to any given event. You are responsible for inviting your own supporters. We can, however, advertise your event on our social media as an addition to your campaign, should you desire that.
Q: What is the cost and benefit to us, the fundraiser?
A: The biggest benefit to you is that this event COSTS YOU NOTHING , except your efforts to get people to register for the event. We charge a low cost of $25 per person to cover our costs and supplies, but you can charge whatever you want for your ticket prices. Every dollar over $25 goes directly to you! You can choose to offer different tiered ticket prices if you wish to offer other gifts/thank yous/incentives. We can help you determine gifts to offer, but often, the same items you would offer in your crowdfunding campaigns, or other donated items, would be appropriate.
Once you have 26 or more people registered for the event, we will drop our take to only $20 to further assist your efforts. Yes, that's just ONE extra person over the minimum to earn you more money!
Q: How do we, the fundraisers, receive our money when the event is over?
A: At the end of the event (to accommodate any walk-ins), you have one of two choices- we can either write you a check, or we can send it via paypal so that you are not carrying a live check.
Q: What do you, the artists, provide?
A: We are a husband and wife team. Terry has his BFA in illustration, as well as a Master of Fine Arts. He has been teaching painting classes for over a decade, and teaching wine and paint events for nearly 5 years. When he’s not teaching painting with a paintbrush, he is painting with light using computers in some of your favorite animated films, including the Ice Age movies, Robots, Horton Hears a Who, Cloudy with a Chance of Meatballs, Smurfs, and more. Jennifer has her dual degree in acting and event planning. She has pursued national and international theatre including Disney Cruise Line, the international Broadway tour of The Sound of Music, and Laura in the US National tour of Laura Ingalls Wilder. She is also a professional event and wedding coordinator, with nearly 14 years in the professional catered events world.
When we host an event, we bring the tabletop easels, canvases, paint brushes, paint, palettes, cups for water, plastic table coverings to protect linens and tabletops, aprons for the guests, and soothing music, so everyone can relax and enjoy creating their own masterpiece.
If you have any questions, or need additional information, please contact us at your convenience.
Terry and Jen
Example paintings to be used for Palate and Palette events.